As this fast paced world continues to move forward, many find it hard to keep up with the daily demands of clients, co-workers and family. Technology offers the opportunity to interact on a global scale, which creates a life of constant motion with no room for a break. Working on a 24 hour scale makes one wonder how it’s possible to get everything done and still allow time for sleep. How are some able to pull more time out of the day?

The answer: they create it with an effective time strategy. Here are 3 easy adjustments that will help to exceed daily limits.

Time Intervals: The 15 Minute Breakdowns

We are creatures of habit and as such, we tend to start most days with a list of tasks that need to get done. Most people tend to list each task by how time consuming and important it is for the day, leaving the items that take the least amount of time for the end of the day. These small tasks resonate in the back of the mind, splitting ones focus and not allowing for full attention to be placed on the bigger items. To increase your productivity level, after creating or reviewing your task list, only place items that need to be accomplished that day, then build a “15 Minute Breakdown”. Any task that will take 15 minutes or less (emails, call backs, etc.) place at the top of the list and finish first while the office is quiet there are no distractions. Checking off smaller tasks first will open up your mind and allow time for more crucial objectives.

Personal Appointments and a Solid Exit Strategy

Everyone has those things they “wish” they could do if only there was enough time in the day. Maybe it is writing or learning something new. For some, it could be that little task that is continually being pushed off to the next day, week or month. If you do not have time in the day to accomplish these things, you simply have to create it. Time management is all about organizing life to fit daily needs. Schedule a personal appointment just as a client would. Having a specific time marked out in the day will not only instill motivation to finally accomplish projects, but it also takes this project off the “wish list” by creating the space to do it. People need time for every aspect of life, the reason it is called a personal appointment is because it is filled with whatever tasks or projects YOU need. This will increase ones daily production rate while also opening up time to accomplish personal goals. Having a solid exit strategy is just as crucial as the appointment itself. Make sure there is an end time to each personal appointment so preparation can be taken within the project. This should be an added bonus to increase productivity, not a distraction from other daily tasks.

Equal Out Strengths and Weaknesses

Creating a productive time strategy is a continual process that is different for each person.  The hardest obstacle to overcome when creating an effective time strategy is making our strengths equal our weaknesses. Most people have an idea of their strengths and weaknesses, but how do you equal them out throughout the day in order to increase production? The perfect balance consists of playing up personal strengths while implementing choices within the time strategy to downplay weaknesses. For example, if on the list of weaknesses is early morning production, then balance that out by scheduling the projects that need the most focus to be done later in the day or evening. Create a time interval to finish up major projects for the day and prepare the next day’s schedule or task list during the most productive hours to ensure the highest quality of production. Equaling out strengths with weaknesses will allow projects to be completed in a timely manner while opening up less productive hours for sleep, chores or other tasks that need less brain power.

Time Management is one of the most challenging subjects to conquer. Implementing an effective time strategy with these three easy adjustments will help increase daily production, while opening up each day to be more available for personal projects. Everyone has the same 24 hours in each day. It is what we do with it that makes the difference.